Account Specialist ID - 16260
About the position
Under general direction, performs accounting work involved in the maintenance and accuracy of district-wide accounts, including student accounts. Oversees customer service operations. This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 5:00pm. This position is contingent upon funding and Board approval.
Responsibilities
- Creates, tracks, codes, reconciles and posts reports for account receivable funds.
- Prepares, tracks, codes and processes incoming invoices. Audits invoices entered and submits payment list into the system.
- Serves as point of contact for all external agencies with tuition assistance/sponsorships. Generates and processes financial aid and scholarship payments. Balances, prepares, and processes student refunds.
- Processes monthly bank statements. Investigates credit card disputes and applies credits or charges to students' accounts. Processes journal entries and transfers of expenditures and verifies budget codes for inter-district funds.
- Prepares, maintains and archives financial records and statements for bank reconciliations, payroll accounts, expenses, accounts payable, accounts receivable, and cash funds.
- Reviews, sets up and edits use tax accruals.
- Coordinates with Purchasing to ensure proper tracking, documentation and payment of purchases and contract payments.
- Monitors vendor credits and requests refunds.
- Receives and responds to inquiries regarding invoice payments; performs research and initiates corrective action.
- Provides guidance to system users on data input and retrieval for accounts payable and cash receipts.
- Monitors, reconciles and reports expenditures for compliance with applicable policies and procedures.
- Collects, counts and prepares deposits for cash and checks.
- Responds to questions from students, staff and external agencies regarding financial and accounting procedures.
- May audit accounts and resolve billing errors.
- May supervise and direct the work of student employees.
- May serve as a lead worker to other classified staff and short-term, non-continuing (STNC) employees in the area.
Requirements
- High school diploma or GED required including some college coursework or certification in accounting or bookkeeping.
- 2+ years of related experience with accounting or bookkeeping duties.
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Benefits
- Salary Range: $5,892.00 - $7,166.00 per month.
- Competitive health & benefits package for employees and eligible dependents.
- Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked.
- Employees are compensated for holidays recognized by the District (18 holidays/year).
