Accounts Payable Supervisor ID - 16425
Job Description
Are you a leader seeking to join a dynamic Finance Department?
Look no further and apply for the Accounts Payable Supervisor position.
The City of Pearland, TX is currently looking to employ a full-time Accounts Payable Supervisor who will serve as the supervisor for all accounts payable activities within the city. The primary responsibilities of this role include overseeing the accounts payable processing, ensuring accuracy and timeliness of financial information, and providing guidance and training to the staff. The incumbent will have direct accountability for the accounts payable function and will be responsible for setting goals, formulating divisional policies, and streamlining the accounts payable process. We are looking for an individual who genuinely values our city and its well-being.
The Accounts Payable Supervisor receives a competitive hourly salary of $25.76 - $27.89/ based on level of experience. Additionally, the city covers all premiums for dental insurance, long-term disability protection, and life insurance for our employees. Furthermore, the city contributes the majority portion of the medical premium for both employees and their dependents. We also provide a retirement plan through the Texas Municipal Retirement System (TMRS) with a generous 2:1 employer match. Other benefits include life insurance, disability coverage, access to the city's recreation fitness center, an employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, and sick leave, as well as an active wellness program that promotes physical, mental, and financial well-being.
About The City of Pearland
Pearland, TX, a rapidly growing city in both the state and the U.S., is situated just a short distance south of Houston, TX, the fourth largest city in the nation. Pearland boasts picturesque trails and parks, top-tier schools, diverse communities, and a dynamic blend of urban and rural lifestyles. Our core values revolve around providing exceptional service, fostering trust and respect, upholding integrity, taking ownership, promoting teamwork, and embracing innovation.
At the City of Pearland, we are dedicated to embracing the intricacies and diversity of local governance. Our employees consistently strive to meet individuals wherever they may be, embracing an inclusive mindset. With a customer-centric approach, we warmly welcome all residents, workers, visitors, and enthusiasts, affirming their sense of belonging in our city.
To enhance organizational understanding across all levels, we emphasize multi-directional communication and foster cross-functional teams among our dedicated staff. We have cultivated a culture of continuous learning that nurtures and supports employee development and advancement. Our work environment encourages and celebrates innovation, fostering an atmosphere where new ideas are not only welcomed but actively encouraged.
A Day in the Life as an Accounts Payable Supervisor
An ideal candidate should possess the aptitude to utilize critical thinking abilities and exercise sound judgment. They should also exhibit a proactive and collaborative approach when working alongside colleagues from diverse levels within the organization. This collaborative mindset will enable them to effectively tackle problems and identify long-lasting solutions. Just like all employees of the City of Pearland, it is essential for the candidate to align their actions with the organization's core values, which are as follows:
Trust: We build trust by providing excellent service, honoring it through accountability and effective communication.
Respect: We act with kindness and empathy; embracing diversity and inclusion.
Integrity: We are honest, ethical and do the right things for the right reasons.
Teamwork: We are a caring workplace made up of a team working towards a shared purpose. We collaborate and support each other.
Ownership: This is our city, we are invested and dedicated to its continuous success. We take pride in all we do.
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Innovation: We are progressive thinkers who embrace the challenge of continuous improvement.
In addition, this role will encompass the responsibility of overseeing the City's Accounts Payable team and serving as the primary contact for all initiatives related to accounts payable data. While situated within the Finance department, the Accounts Payable Supervisor plays a vital role in the City's continuous management and decision-making processes. Therefore, it is imperative for any potential candidate to possess the capabilities to collaborate directly with the Controller and the Finance Director on significant projects and assignments.
The essential functions of this role include:
- Ensuring the accuracy of information provided to vendors, employees, supervisors, and the IRS.
- Providing feedback, maintaining complete discretion regarding sensitive matters, and setting a positive example for subordinate employees.
- Monitoring invoices that are paid without purchase orders, verifying correct amounts, department/account coding, and director approval.
- Coordinating and supervising the daily functions of the accounts payable department, working closely with the staff.
- Reviewing, approving, and posting batches of invoices from City departments, identifying any coding errors, and returning them to the entry person for correction if needed.
- Processing accounts payable checks and bank uploads, handling emergency and special check runs.
- Approving system-generated journal entries and promptly notifying the appropriate personnel for posting.
Additional Duties of this role include:
- Compiles accounts payable performance measures and reports them to the director. Also, reconciles accounts payable and general ledger accounts by comparing them with reports.
- Assists various departments in understanding and adhering to accounts payable rules and processes.
- Handles voiding and reissuing of stop payments for lost or expired checks.
- Monitors 1099 vendors to ensure proper documentation and reporting.
- Processes 1099 forms and manages year-end closures.
- Communicates with vendors to address missing payments or invoices and keeps track of outstanding accounts payable checks.
- Reconciles monthly payments for Verizon air cards, cell phones, and Waste Management.
- Performs additional tasks as assigned.
Education and Required Experience
A Bachelor's Degree in accounting, business administration, or a closely related field is a requirement for this position. Additionally, a minimum of two years of experience in business, accounting, or a closely related field is necessary.
Special Certifications and Licenses:
Certified Accounts Payable Professional (CAPP) preferred.
