Clerical Specialist (Part-Time, Year Round) ID - 16594

Benefits

Pulled from the full job description

  • Dental insurance
  • Health insurance
  • Loan forgiveness
  • Paid holidays
  • Paid time off
  • Pension plan
  • Vision insurance
  • Wellness program

Full job description

JOB
Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl .This is moderately complex clerical and reception work. Duties include a variety of clerical tasks, including non-routine administrative matters and heavy public contact work. Work is reviewed through conferences, observation of work in progress, and written reports for results obtained and adherence to established policies and procedures. Operates a computer, photocopier, shredder, printer, calculator, facsimile machine, typewriter, microfiche, pager or intercom system, NCIC/FCIC Teletype machine, or cash register.Responds to telephone or radio inquiries; greets the general public, contractors, and vendors; provides information and directs callers; acts as a receptionist.Maintains filing systems of correspondence, forms, cards, receipts, permits, plans, reports, and records; maintains log books, ledgers or other audit and tracking records.Opens, sorts, and distributes correspondence; inventories, and requisitions supplies and equipment; issues and processes permits.Acts as a liaison between superiors, other City employees, and the general public.Generates statistics; requests additional information as needed; researches, collects, and compiles data; verifies reports for accuracy; collates reports.Responds to or directs inquiries to appropriate personnel or department.Types and proofreads correspondence, reports, forms, permits, bids, applications, invoices, press releases, records, memoranda, and letters from notes, copy or rough draft; records minutes of meetings.Processes employee payroll records; updates accounts payable records and vendor’s lists; maintains appointment calendar; schedules meetings and activities.Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.Must maintain effective and professional relationships with work colleagues, supervisors and managers.Performs related as required for this position description only.

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EXAMPLE OF DUTIES
Required: High School Diploma or GED equivalent; supplemented by one (1) year of responsible experience including use of computers and standard software applications such as MS Word; or an equivalent combination of training and experience. Demonstrated ability to type thirty (30) corrected words per minute. Preferred: Associate’s Degree

SUPPLEMENTAL INFORMATION
All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. Applicants who are considered for employment will be required to pay $62.00 for the background investigation.EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer.
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