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Fiscal Operations Manager - Grant Services ID - 15487

Job Description

Job Posting Open Until Filled

Salary Range: $68,156.41 - $90,988.81

Grant Services, Fiscal Operations Manager (Portfolio B – CDBG/ESG/ADMIN)

Supervision Received

The Grant Services Fiscal Operations Manager reports to the Office of Fiscal Operations Director. Portfolio B consists of CDBG/ESG/ADMIN).

Essential Duties & Responsibilities   These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. Fiscal Manager May must demonstrate a substantial understanding of the job requirements and apply knowledge and skills to various tasks within Fiscal Operations. The position oversees Financial Analysts’ and Senior Analysts’ job performance – this requires knowledge of those duties, including:

  • Serving as a credible and professional representative of the City of Atlanta by demonstrating professionalism, integrity, humility, knowledge, and excellence in carrying out the functions of this position
  • Providing departmental assistance to ensure compliance with grant program policies and procedures and accurate and timely recording of financial information in the City’s accounting system and HUD’s Integrated Disbursement & Information System (IDIS)
  • Coordinating with the Program Analysts, service providers, and City departments as necessary for the efficient and effective financial management of grants
  • Managing the spending of various grant awards to ensure that all grant expenditures are reasonable, allocable, and allowable according to all federal, state, and local regulations.
  • Tracking financial performance
  • Serves as a credible and professional representative of the City of Atlanta by demonstrating professionalism, integrity, humility, knowledge, and excellence in carrying out the functions of this position
    • Provides departmental assistance to ensure compliance with grant program policies and procedures and accurate and timely recording of financial information in the City’s accounting system and HUD’s Integrated Disbursement & Information System (IDIS)
    • Coordinates with Analysts across all DGCD divisions along with service providers and City departments as necessary for the efficient and effective financial management of grants
    • Manages spending of various grant awards to ensure that all grant expenditures are reasonable, allocable, and allowable according to all federal, state, and local regulations
    • Track and report program income
    • Oversees the annual renewal for HUD - Operating Cost Adjustment Factor (OCAF) and coordinates with Compliance Section 8 Team as needed
    • Reviews and approves assigned award/grant budgets and disbursements for accuracy, allowability, and reasonableness.
    • Assists in the preparation and review of legislation
    • Participates in onsite monitoring and desk audits along with performing monthly grant reconciliations and analyzing expenditure activities
  • Funds grant projects in IDIS
  • Maintains current training and development on applicable federal grant programs and policies and the systems and tools used by CoA to conduct grants management, including IDIS, HMIS, SAGE, Oracle, Neighborly, Microsoft 365 suite, etc.
  • Works collaboratively with all divisions of DGCD
  • Assists in assigning and distributing projects and tasks
  • Updates management systems and forms for the proper fiscal execution of grant projects and provides technical assistance to sub-recipients
  • Works with Compliance to draft, update, and implement grant-related policies, guidelines, SOPs, and procedures to ensure program compliance
  • Reviews documentation for project files to ensure that sub-recipients are appropriately expending awarded funds
  • Coordinates with OGA to review and approve assigned award/grant budgets and disbursements for accuracy, allowability, and reasonableness.
  • Approves drawdown transactions in IDIS for Portfolio b – (Funding Source HOME, HOPWA)
  • Completes goal setting with staff annually and performance reviews quarterly per COA policy
  • Assist with staff training and development
  • Manage SOP updates
  • The position will perform other duties as assigned

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Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

  • Preference will be given to candidates that can demonstrate a strong familiarity and experience with State and Federal regulations regarding grant programs, including HOPWA, CDBG, HOME, ESG, Section 8 Moderate Rehab
  • Knowledge of federal grant guidelines (i.e., 2 CFR Part 200)
  • Knowledge of HUD entitlement grants, municipal administration, and functions
  • Knowledge of government programs and funding that is derived from a variety of sources that include federal, state, and local allocations
  • Excellent verbal communication, interpersonal, and relationship-building skills to effectively work with a broad spectrum of stakeholders
  • High energy and a passion for service and the strategic direction of the city, particularly as it relates to serving the City’s most vulnerable communities
  • High emotional intelligence
  • Highly industrious with a strong work ethic and sense of urgency for action
  • Integrity and humility that encourages and inspires constituents, a strong sense of judgment
  • Ability to thrive under pressure, consistently meeting expectations and commitments on tight deadlines
  • Ability to plan and organize work; ability to communicate effectively, both orally and in writing; ability to maintain effective working relationships; ability to gather, analyze, and synthesize data

Qualifications

Minimum Education and Experience Requirements:

  • A bachelor’s degree in a related field
  • Relevant work experience with government entitlement programs and mortgage underwriting experience, loan servicing and intake, credit counseling, banking, and federal program management experience
  • A degree can be substituted with relevant work experience in federal program management, mortgage underwriting experience, loan servicing and intake, credit counseling, banking, and federal program management experience.

Preferred Education & Experience:

  • Master’s degree in a related field
  • At least three years of direct experience in federal grants management related to HOPWA, HOME, ESG, CDBG, Section 8 Moderate Rehab, underwriting, and fiscal management
  • three years of supervisory experience

Licensures and Certifications

Driver’s license valid at the time of appointment and remain valid while in position

Essential Capabilities And Work Environment

Physical, lifting, and sensory capabilities are required to perform the job successfully under typical environmental conditions associated with employment.

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